Password ManagerVault Basics

Collections

Collections gather together logins, notes, cards, and identities for secure sharing from an organization. Think of collections as organization-equivalents to folders, with a few key differences:

  • Organizations control access to organization-owned items by assigning users or groups to collections.

  • Organization-owned items must be included in at least one collection.

Create a collection

tip

Creating a collection, like many organization management tasks, can only be done from the web vault.

Organization members with collection management permissions can create collections. To create a collection:

  1. Log in to your web vault and open your organization.

  2. In the Vault tab, select the New button and choose Collection from the dropdown:

    Create new collection
    Create new collection
  3. Give your collection a Name and, optionally, select a collection to nest this collection under.

    tip

    The External Id field is only relevant if you are using Directory Connector.

  4. In the Access tab, assign access to any existing members or groups. For each selection, assign the appropriate level of permission.

  5. Select Save to finish creating your collection.

Collections can also be created from the individual vault view. Organization members with the required permissions can create a collection from their individual vault by selecting the New button and selecting Collection.

Nested collections

Collections can be "nested" in order to logically organize them within your vault:

Nested Collection
Nested Collection

Nested collections are for display-purposes only. They will not inherit items, access, or permissions from their "parent" collection.

To create a nested collection, follow the steps above and select a parent collection from the Nest collection under dropdown.

note

Searching inside a "parent" collection will not include items in collections nested inside it as potential search results. For more information, see search your vault.

Manage a collection

You may find that you need to add or remove users or groups from a collection, or delete it entirely. These actions can be done from the Individual vault or Organization vault by using the Options menu for the collection, or by opening the collection and using the button:

Change a Collection
Change a Collection
note

Deleting a collection will not delete the vault items included in it. When a collection is deleted, vault items will be moved to the Unassigned filter, accessible from the organization vault.

Move an item between collections

Users with access to multiple collections within your organization can move a vault item from one collection to another, or add a vault item to multiple collections. Unlike creating a collection, this can be done from any Bitwarden app:

To move an item between collections:

  1. Select the Options menu for the item to move.

  2. Select Collections from the dropdown.

  3. Select the collection(s) to add or move the item to and select Save.

To move an item between collections:

  1. Open the item and select Edit.

  2. On the Edit Item screen, select Collections.

  3. Select the collection(s) to add or move the item to and select Save.

  4. Back on the edit Item screen, select Save again.

To move an item between collections:

  1. Open the item and tap Edit.

  2. Tap the Options menu and tap Collections.

  3. Tap the collection(s) to add or move the item to and tap Save.

  4. Back on the edit Item screen, tap Save again.

To move an item between collections:

  1. Open the item and select the Edit icon.

  2. On the edit Item screen, select Collections.

  3. Select the collection(s) to add or move the item to and select the Save icon.

To change an item's collection(s) from the CLI, use the edit command. Learn more.

Collections settings

Organization owners can configure collections behaviors to best fit the needs of their organization from the the Settings Organization info screen. Learn more.

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